Three plans — modules matched to the size of your laboratory
Each plan is a ready set of modules and limits. Plans build on each other: a higher plan includes everything from the lower one. We prepare the quote after a short demo — matched to your scope.
Sample boardSamples on a status board from order to authorisation; a sample card is dragged to the next column.
Test ordersAn order with samples, tests and documents; the order status follows from the status of its samples.
Order wizardStep by step: client, samples, methods and packages — at the end an order ready to be carried out.
Standing ordersA contract for recurring tests: one number per year, sampling dates from the schedule, each run as a test order — also extra runs outside the plan.
Sample registerAll laboratory samples with bulk actions on the selected ones: receipt, final numbers, labels.
Sample receiptCondition of the sample on delivery, final number, temperature of the sample and the cool box read with a registered thermometer.
QR code labelsLabels with the final number and a QR code, printed at receipt or even before leaving for sampling.
Testing and results
9
Laboratory worksheetsA test series in one worksheet: samples, control samples, results and materials used; closing the worksheet completes the testing of its samples.
Sample results sheetAll results of a sample with uncertainty, requirements and conformity assessment in one window.
Parameter and test listsAn overview of ordered and completed determinations with search, filters and export.
Batch result sheetsOne sheet for one method and many samples — physico-chemical and microbiological results entered in bulk.
Calculations and formulasResults calculated from the method formula, also from intermediate results, rounded according to the method's rules.
Measurement uncertaintyUncertainty from ranges or from a formula (also microbiology in log10 and intervals), calculated when the result is saved and printed with it.
Limits of quantificationResults below the limit of quantification printed as “< limit”; LOD/LOQ dependencies assigned to methods.
Conformity assessmentISO 17025 · 7.8.6Results compared with limit values and conformity stated according to the decision rule.
Requirements and legislationA library of requirements — regulations, standards, technical conditions — with permissible parameter values.
Validity of results
3
Shewhart control chartsISO 17025 · 7.7Value charts for standards and control samples: mean, warning limits ±2s and action limits ±3s; results go onto the chart straight from the worksheets.
Control samples in worksheetsISO 17025 · 7.7Blank, CRM, duplicate, reproduced, spiked, sterility control — with the samples or in a separate series; the worksheet compares the result with the criterion from the method record.
Proficiency testing and comparisonsISO 17025 · 7.7PT/ILC rounds: reference value, result and uncertainty, z-score and zeta assessment, organiser and participant — from round to report.
Test reports and documents
5
Test reportsAccredited and non-accredited test reports from DOCX templates to PDF, with method order and remarks; partial and final.
Authorisation and signatureApproval of results and authorisation of the test report by authorised persons.
Report deliverySending by e-mail to the client's recipient groups and publishing in the portal, with a delivery record.
Amended test reportA correction of an issued test report as a new issue, also available in the client portal.
Standard remarksA library of remarks and comments inserted into a test report with one choice.
Methods, standards and requirements
3
Test methodsMethod record: parameters, ranges, uncertainty, sample types, authorised staff, equipment, materials and price list; changes through a draft version approved by reviewers.
Test packagesSets of methods ordered with one choice, also sample packages.
Test objects and productsLists of objects (matrices), products and sample types to which methods and requirements are linked.
Equipment and metrology
2
Equipment registerEquipment record with status, documents and history; supervision deadlines shown on the dashboard.
Metrological controlISO 17025 · 6.4Calibrations, checks and maintenance of equipment with deadlines and certificates.
Clients, quotations and portal
4
Client recordsClient data, test report recipient groups, portal accounts and order history.
Price listsPrices of methods and packages in several price lists (companies, individual clients, transaction prices) applied in quotations, the shop and the portal.
Test shopClients choose tests and packages themselves, place an order and receive its summary.
Client portalOrders, samples, results and test reports online — clients see only their own company's data; accounts by invitation or registration request.
Staff and organisation
2
Staff and authorisationsISO 17025 · 6.2Employee record: authorisations for methods and equipment with their basis, training and employment history.
TrainingISO 17025 · 6.2Training register by type, with participants and dates.
System, security and integrations
7
Roles and permissionsAccess is defined by role, permissions and permission groups, and independently by authorisations for methods and equipment.
Audit trailISO 17025 · 7.11Every change: who, when, in which record, which field, from which value to which; entries cannot be changed or deleted.
Record lockingA record edited by one person is locked for others — nobody overwrites someone else's changes.
Value listsSelection lists for the whole system — departments, test purposes, sampling methods, delivery methods, payment forms — maintained by the laboratory.
Dashboard with alertsOverdue checks, expired media and reference materials, chemicals close to expiry, trend charts to review.
Security and two-factor loginA register of system security checks and login with a code from an authenticator app.
Built-in helpStep-by-step processes with status diagrams and window screenshots, instructions for each role.
AI in CleverLAB
2
AI data assistantAIQuestions about current data in plain language; the assistant only reads, never changes data, and masks passwords and keys.
AI Skill ISO/IEC 17025AIA free AI tool (open source): audit checklists, gap analysis, procedures, method validation plans, uncertainty budgets.
Plan 2
Medium laboratory
Physico-chemical, water and microbiology laboratories
Sampling scheduleSampling planned by month and day with samplers assigned; one click turns a schedule item into a test order.
Sampling ordersAn order for the sampler: sampling points and methods, containers and deadline.
Container recordsTypes of bottles and containers assigned to methods, and the containers recorded with each sample.
Samples for collectionClients report samples for collection in the portal, and the laboratory plans their pick-up.
Test remindersE-mail reminders to clients about upcoming tests — one by one or in bulk, with editable text.
Sampling pointsA list of sampling points and addresses with GPS position and areas, used by the schedule and the sampler app.
Field sampling and mobile app
6
Sampler app (offline)An app for phones and tablets that works without coverage: sampling orders and sample forms; data goes to the laboratory once the network is back, login with a PIN.
Day plan with mapThe sampler sees the day plan with the order of points on a map and can change and save the order.
Orders from the fieldClient from the list, a new location with GPS position and samples added on site — sent to the laboratory at synchronisation.
Field measurementsSample and air temperature, weather and on-site measurements (also series, e.g. 24 h), with the instrument recorded for each parameter.
Photos and client signaturePhotos of the point and the sample, a visit summary signed on screen by the client and the sampler; a change after signing requires signing again.
Handover of field samplesReceiving samples from the sampler with the cool box and thermometer used, temperature on delivery and a warning when out of range.
Testing and results
2
Microbiology test sheetA microbiological test in one view: media, reagents, tests and strains with batch numbers, incubation conditions, result with uncertainty.
SubcontractingTests outside your own scope ordered from a registered subcontractor with the client's consent and an order document; the result returns to the test report, marked.
Validity of results
7
Range chartsISO 17025 · 7.7The same sample tested twice: range in percent, mean range and the limits of the Shewhart range chart recalculated from the results.
Standard control chartsISO 17025 · 7.7A chart for each standard kept in the method window (20 results per chart), with recalculated limits.
Sampling control samplesISO 17025 · 7.7An annual plan of transport blanks, duplicate, reproduced and spiked samples; the dates go to samplers like ordinary sampling.
Plan for monitoring the validity of resultsISO 17025 · 7.7A department plan: method, characteristics tested and object; plan approval and successive issues, previous ones archived.
Method validation and characteristicsISO 17025 · 7.2.2Validation characteristics of a method — precision, recovery, linearity, limits — with a link to the validation report and the accreditation scope at each parameter.
Culture media trend chartsStrain recovery rates from the control of every media batch: mean, ±2s limits and signals for review.
Microbiological checksCheck records for demineralised and autoclaved water, bottles, filters, UV lamps, tests and sera — with criterion, next check date and alert.
Test reports and documents
3
CertificatesProduct quality certificates and calibration certificates generated from the results.
Document templatesTemplates of test reports, quotations, orders, labels and plans in DOCX/XLSX; a new issue of a template does not change documents issued earlier.
Sampling and delivery recordsThe field sampling record and the sample delivery record kept with the order.
Equipment and metrology
2
Volumetric glassware checksGravimetric method with process control on calibrated glassware (En ≤ 1).
Temperature records and internal checksTemperature records and internal check sheets for equipment.
Reagents, standards and microbiology
4
Chemicals and materialsRegister of containers with batch, expiry date, receipt, consumption and withdrawal, hazard pictograms; a warning 30 days before expiry.
Standards and reference materialsCertified reference materials with expiry dates and use in the worksheets.
Media preparationCulture media batches with batch control (strains, sterility) and full series control (productivity, specificity, selectivity).
Strains and cryobankReference strains in the cryobank and working strains used in media controls and worksheets.
Clients, quotations and portal
4
Enquiries and quotationsA board of enquiries and quotations, pricing with discount and margin, lead time from analysis times, technical and commercial approval, versions with comparison, PDF and an order from the quotation.
Quotation validityA quotation with a validity date: without the client's decision in time it becomes rejected on its own.
Test schedule in the portalClients see the sampling and testing plan resulting from their standing orders.
MessagesReal-time conversations between users and with clients, inside the system.
Finance, e-invoicing and controlling
3
KSeF e-invoicing (Poland)KSeFInvoices sent to the Polish National e-Invoicing System (KSeF) in the FA(3) schema with UPO confirmation, purchase invoices downloaded from KSeF, preview and PDF.
Sales invoicesInvoices, advance invoices and corrections with PDF, payment term and payment status.
Sales and productivity reportsClient group report (samples, analyses, package value) and staff report (analyses by method, average time in status, analyses per day).
Staff and organisation
3
Internal auditsISO 17025 · 8.8Audits by type with the assessment result.
Incidents and corrective actionsIncident register with description, cause, actions and attachments (8D report, evidence).
Purchasing and supplier evaluationISO 17025 · 6.6Purchase orders with supplier evaluation.
System, security and integrations
2
Notifications and scheduled tasksNotifications for people with the right permission (can be switched off in the profile) and tasks run by the system at set times.
Language versionsScreens and documents in Polish, English or Lithuanian — depending on the system.
Plan 3
Custom
All kinds of laboratories, including multi-department ones
Internal clientOne-off orders and arrangements with departments of your own company, kept alongside external clients.
Field sampling and mobile app
1
Route app connectionThe schedule goes to an external sampler app, and sample data, field measurements and the sampling record come back to the system.
Testing and results
1
Instrument data importResults from instrument files loaded straight into the worksheet — no retyping.
Methods, standards and requirements
1
Standards and procedures registerReference documents of the methods with PDF files and their current status.
Equipment and metrology
2
Caliper checksA two-point check sheet with error, uncertainty and assessment with a guard band: conforming, borderline, non-conforming.
Environmental monitoring — CleverSENSORSTemperature, humidity and pressure sensors with measurement history and SMS and e-mail alerts.
Clients, quotations and portal
1
Sales funnelSeven stages — from companies in the industry, through enquiry and quotation, to order and long-term cooperation; the columns are counted from quotation and invoice statuses.
Finance, e-invoicing and controlling
7
Payments from bank statementsA bank statement suggests matches of payments to invoices (invoice, order or project number in the title); a person saves them, and the whole import can be undone.
Transfers and JPKExport of a transfer batch to the bank and the Polish JPK_V7 file with sales and purchase records, also from KSeF.
Cash flowCash flow: income and expenses spread over time.
ControllingSales, clients, quotations, samples, departments, methods, costs, staff, turnaround time and equipment in charts and tables, with export to Excel.
Profitability and costsImport of material costs, subcontractor invoices and department indicators; profitability of client groups and subcontracted tests.
Debt collectionUnpaid invoices for tests and tests awaiting payment; payment confirmed from the accounting system or manually, with a reason.
enova365 integrationBusiness partners and orders split by department go to the accounting system; the invoice number, KSeF number and payment status come back to the samples.
Staff and organisation
4
HR recordsEmployee files in the program: details, position, contract, cost and document folders; the role in the organisation grants a set of permissions.
Projects and tasksProjects with a Gantt chart and team tasks.
Warehouse and stocktakingWarehouses, warehouse documents, stock levels and stocktaking.
ProductionBills of materials (BOM), production planning, working time, costing and productivity.
System, security and integrations
2
Change request boardThe laboratory reports a change straight from the application and follows its status; implementation runs on a shared project board.
Exchange with a central systemMethods and objects mapped to the value lists of the organisation's central system, results passed on to it from the system.
AI in CleverLAB
3
AI for document templatesAIAI builds and corrects test report and document templates and checks the result on an image of the generated page.
Reading laboratory documentsAISpreadsheets, method lists and form templates of the laboratory transferred into the system by AI, with checks before and after.
Meeting notes and tasksAIA meeting recording becomes notes and tickets on the project board.
Industry systems
3
Calibration laboratoryCalibration orders, object register, results of calibration points and certificates; uncertainty budget, reference standards, decision rules.
Technical cleanlinessA portal for technical cleanliness testing (VDA 19): orders, samples, standards and procedures, test reports, Polish and English versions.
Testing marketplaceSearch for tests and laboratories by standard and city, accreditation scopes, requests for quotation to many laboratories at once.
Comparison
Plan modules across 14 areas
The number of modules of each area in each plan. The full list is above, under each plan.
Area
Small laboratory
Medium laboratory
Custom
Orders and samples
7of 14
13of 14
14of 14
Field sampling and mobile app
0of 7
6of 7
7of 7
Testing and results
9of 12
11of 12
12of 12
Validity of results
3of 10
10of 10
10of 10
Test reports and documents
5of 8
8of 8
8of 8
Methods, standards and requirements
3of 4
3of 4
4of 4
Equipment and metrology
2of 6
4of 6
6of 6
Reagents, standards and microbiology
0of 4
4of 4
4of 4
Clients, quotations and portal
4of 9
8of 9
9of 9
Finance, e-invoicing and controlling
0of 10
3of 10
10of 10
Staff and organisation
2of 9
5of 9
9of 9
System, security and integrations
7of 11
9of 11
11of 11
AI in CleverLAB
2of 5
2of 5
5of 5
Industry systems
0of 3
0of 3
3of 3
Total
44of 112
86of 112
112of 112
Any module from a higher plan can be added to a lower one — we agree on the scope during the demo.
Let's choose the right plan for your laboratory
In the demo we show the modules of the chosen plan and prepare a quote.