Your whole laboratory in one system — from sample to test report
CleverLAB handles orders, samples, tests and test reports in one system: 112 modules from live deployments — from field sampling to control charts and e-invoicing. The AI assistant answers questions about your data, the standard and documents.
From the laboratory's template to PDF, with authorisation, delivery and the client portal.
Test reportsAuthorisationClient portal
CleverLAB modules
112 modules in 14 areas
Each one already runs in one of our deployments. We put together the set for your laboratory — expand an area to see its modules.
14 mod.
Orders and samples
From the order and contract to a sample with its number and label.
Show modules in the area Orders and samples
Sample board Samples on a status board from order to authorisation; a sample card is dragged to the next column.
Test orders An order with samples, tests and documents; the order status follows from the status of its samples.
Order wizard Step by step: client, samples, methods and packages — at the end an order ready to be carried out.
Standing orders A contract for recurring tests: one number per year, sampling dates from the schedule, each run as a test order — also extra runs outside the plan.
Sampling schedule Sampling planned by month and day with samplers assigned; one click turns a schedule item into a test order.
Sampling orders An order for the sampler: sampling points and methods, containers and deadline.
Sample register All laboratory samples with bulk actions on the selected ones: receipt, final numbers, labels.
Sample receipt Condition of the sample on delivery, final number, temperature of the sample and the cool box read with a registered thermometer.
QR code labels Labels with the final number and a QR code, printed at receipt or even before leaving for sampling.
Container records Types of bottles and containers assigned to methods, and the containers recorded with each sample.
Samples for collection Clients report samples for collection in the portal, and the laboratory plans their pick-up.
Internal client One-off orders and arrangements with departments of your own company, kept alongside external clients.
Test reminders E-mail reminders to clients about upcoming tests — one by one or in bulk, with editable text.
Sampling points A list of sampling points and addresses with GPS position and areas, used by the schedule and the sampler app.
7 mod.
Field sampling and mobile app
Samplers work on a phone, even without coverage; the data comes back to the laboratory.
Show modules in the area Field sampling and mobile app
Sampler app (offline) An app for phones and tablets that works without coverage: sampling orders and sample forms; data goes to the laboratory once the network is back, login with a PIN. mobile app
Day plan with map The sampler sees the day plan with the order of points on a map and can change and save the order. mobile app
Orders from the field Client from the list, a new location with GPS position and samples added on site — sent to the laboratory at synchronisation. mobile app
Field measurements Sample and air temperature, weather and on-site measurements (also series, e.g. 24 h), with the instrument recorded for each parameter. mobile app
Photos and client signature Photos of the point and the sample, a visit summary signed on screen by the client and the sampler; a change after signing requires signing again. mobile app
Handover of field samples Receiving samples from the sampler with the cool box and thermometer used, temperature on delivery and a warning when out of range. mobile app
Route app connection The schedule goes to an external sampler app, and sample data, field measurements and the sampling record come back to the system. integration
12 mod.
Testing and results
A result entered once — calculated, assessed and ready for the test report.
Show modules in the area Testing and results
Laboratory worksheets A test series in one worksheet: samples, control samples, results and materials used; closing the worksheet completes the testing of its samples.
Microbiology test sheet A microbiological test in one view: media, reagents, tests and strains with batch numbers, incubation conditions, result with uncertainty.
Sample results sheet All results of a sample with uncertainty, requirements and conformity assessment in one window.
Parameter and test lists An overview of ordered and completed determinations with search, filters and export.
Batch result sheets One sheet for one method and many samples — physico-chemical and microbiological results entered in bulk.
Calculations and formulas Results calculated from the method formula, also from intermediate results, rounded according to the method's rules.
Measurement uncertainty Uncertainty from ranges or from a formula (also microbiology in log10 and intervals), calculated when the result is saved and printed with it.
Limits of quantification Results below the limit of quantification printed as “< limit”; LOD/LOQ dependencies assigned to methods.
Instrument data import Results from instrument files loaded straight into the worksheet — no retyping. integration
Conformity assessment Results compared with limit values and conformity stated according to the decision rule. ISO 17025 · 7.8.6
Requirements and legislation A library of requirements — regulations, standards, technical conditions — with permissible parameter values.
Subcontracting Tests outside your own scope ordered from a registered subcontractor with the client's consent and an order document; the result returns to the test report, marked.
10 mod.
Validity of results
Shewhart charts, control samples, proficiency testing and validation — evidence for the auditor in one place.
Show modules in the area Validity of results
Shewhart control charts Value charts for standards and control samples: mean, warning limits ±2s and action limits ±3s; results go onto the chart straight from the worksheets. ISO 17025 · 7.7
Range charts The same sample tested twice: range in percent, mean range and the limits of the Shewhart range chart recalculated from the results. ISO 17025 · 7.7
Standard control charts A chart for each standard kept in the method window (20 results per chart), with recalculated limits. ISO 17025 · 7.7
Control samples in worksheets Blank, CRM, duplicate, reproduced, spiked, sterility control — with the samples or in a separate series; the worksheet compares the result with the criterion from the method record. ISO 17025 · 7.7
Sampling control samples An annual plan of transport blanks, duplicate, reproduced and spiked samples; the dates go to samplers like ordinary sampling. ISO 17025 · 7.7
Plan for monitoring the validity of results A department plan: method, characteristics tested and object; plan approval and successive issues, previous ones archived. ISO 17025 · 7.7
Proficiency testing and comparisons PT/ILC rounds: reference value, result and uncertainty, z-score and zeta assessment, organiser and participant — from round to report. ISO 17025 · 7.7
Method validation and characteristics Validation characteristics of a method — precision, recovery, linearity, limits — with a link to the validation report and the accreditation scope at each parameter. ISO 17025 · 7.2.2
Culture media trend charts Strain recovery rates from the control of every media batch: mean, ±2s limits and signals for review.
Microbiological checks Check records for demineralised and autoclaved water, bottles, filters, UV lamps, tests and sera — with criterion, next check date and alert.
8 mod.
Test reports and documents
Documents straight from system data — no retyping and with a full trail.
Show modules in the area Test reports and documents
Test reports Accredited and non-accredited test reports from DOCX templates to PDF, with method order and remarks; partial and final.
Authorisation and signature Approval of results and authorisation of the test report by authorised persons.
Report delivery Sending by e-mail to the client's recipient groups and publishing in the portal, with a delivery record.
Amended test report A correction of an issued test report as a new issue, also available in the client portal.
Certificates Product quality certificates and calibration certificates generated from the results.
Document templates Templates of test reports, quotations, orders, labels and plans in DOCX/XLSX; a new issue of a template does not change documents issued earlier.
Standard remarks A library of remarks and comments inserted into a test report with one choice.
Sampling and delivery records The field sampling record and the sample delivery record kept with the order.
4 mod.
Methods, standards and requirements
One method record feeds the quotation, the worksheet, the test report and the price list.
Show modules in the area Methods, standards and requirements
Test methods Method record: parameters, ranges, uncertainty, sample types, authorised staff, equipment, materials and price list; changes through a draft version approved by reviewers.
Test packages Sets of methods ordered with one choice, also sample packages.
Test objects and products Lists of objects (matrices), products and sample types to which methods and requirements are linked.
Standards and procedures register Reference documents of the methods with PDF files and their current status.
6 mod.
Equipment and metrology
Calibration and check deadlines remind you of themselves.
Show modules in the area Equipment and metrology
Equipment register Equipment record with status, documents and history; supervision deadlines shown on the dashboard.
Metrological control Calibrations, checks and maintenance of equipment with deadlines and certificates. ISO 17025 · 6.4
Caliper checks A two-point check sheet with error, uncertainty and assessment with a guard band: conforming, borderline, non-conforming.
Volumetric glassware checks Gravimetric method with process control on calibrated glassware (En ≤ 1).
Temperature records and internal checks Temperature records and internal check sheets for equipment.
Environmental monitoring — CleverSENSORS Temperature, humidity and pressure sensors with measurement history and SMS and e-mail alerts. integration
4 mod.
Reagents, standards and microbiology
Every batch and every container with its expiry date — and where it was used.
Show modules in the area Reagents, standards and microbiology
Chemicals and materials Register of containers with batch, expiry date, receipt, consumption and withdrawal, hazard pictograms; a warning 30 days before expiry.
Standards and reference materials Certified reference materials with expiry dates and use in the worksheets.
Media preparation Culture media batches with batch control (strains, sterility) and full series control (productivity, specificity, selectivity).
Strains and cryobank Reference strains in the cryobank and working strains used in media controls and worksheets.
9 mod.
Clients, quotations and portal
From enquiry to an online test report — clients see only their own data.
Show modules in the area Clients, quotations and portal
Client records Client data, test report recipient groups, portal accounts and order history.
Enquiries and quotations A board of enquiries and quotations, pricing with discount and margin, lead time from analysis times, technical and commercial approval, versions with comparison, PDF and an order from the quotation.
Quotation validity A quotation with a validity date: without the client's decision in time it becomes rejected on its own.
Price lists Prices of methods and packages in several price lists (companies, individual clients, transaction prices) applied in quotations, the shop and the portal.
Test shop Clients choose tests and packages themselves, place an order and receive its summary.
Client portal Orders, samples, results and test reports online — clients see only their own company's data; accounts by invitation or registration request.
Test schedule in the portal Clients see the sampling and testing plan resulting from their standing orders.
Messages Real-time conversations between users and with clients, inside the system.
Sales funnel Seven stages — from companies in the industry, through enquiry and quotation, to order and long-term cooperation; the columns are counted from quotation and invoice statuses.
10 mod.
Finance, e-invoicing and controlling
Invoice, payment and profitability — no retyping between programs.
Show modules in the area Finance, e-invoicing and controlling
KSeF e-invoicing (Poland) Invoices sent to the Polish National e-Invoicing System (KSeF) in the FA(3) schema with UPO confirmation, purchase invoices downloaded from KSeF, preview and PDF. KSeF
Sales invoices Invoices, advance invoices and corrections with PDF, payment term and payment status.
Payments from bank statements A bank statement suggests matches of payments to invoices (invoice, order or project number in the title); a person saves them, and the whole import can be undone.
Transfers and JPK Export of a transfer batch to the bank and the Polish JPK_V7 file with sales and purchase records, also from KSeF.
Cash flow Cash flow: income and expenses spread over time.
Controlling Sales, clients, quotations, samples, departments, methods, costs, staff, turnaround time and equipment in charts and tables, with export to Excel.
Profitability and costs Import of material costs, subcontractor invoices and department indicators; profitability of client groups and subcontracted tests.
Sales and productivity reports Client group report (samples, analyses, package value) and staff report (analyses by method, average time in status, analyses per day).
Debt collection Unpaid invoices for tests and tests awaiting payment; payment confirmed from the accounting system or manually, with a reason.
enova365 integration Business partners and orders split by department go to the accounting system; the invoice number, KSeF number and payment status come back to the samples. integration
9 mod.
Staff and organisation
Competence, training and company resources in one system.
Show modules in the area Staff and organisation
Staff and authorisations Employee record: authorisations for methods and equipment with their basis, training and employment history. ISO 17025 · 6.2
Training Training register by type, with participants and dates. ISO 17025 · 6.2
Internal audits Audits by type with the assessment result. ISO 17025 · 8.8
Incidents and corrective actions Incident register with description, cause, actions and attachments (8D report, evidence).
HR records Employee files in the program: details, position, contract, cost and document folders; the role in the organisation grants a set of permissions.
Projects and tasks Projects with a Gantt chart and team tasks.
Purchasing and supplier evaluation Purchase orders with supplier evaluation. ISO 17025 · 6.6
Warehouse and stocktaking Warehouses, warehouse documents, stock levels and stocktaking.
Production Bills of materials (BOM), production planning, working time, costing and productivity.
11 mod.
System, security and integrations
Who sees what, who changed what — and what runs on its own.
Show modules in the area System, security and integrations
Roles and permissions Access is defined by role, permissions and permission groups, and independently by authorisations for methods and equipment.
Audit trail Every change: who, when, in which record, which field, from which value to which; entries cannot be changed or deleted. ISO 17025 · 7.11
Record locking A record edited by one person is locked for others — nobody overwrites someone else's changes.
Value lists Selection lists for the whole system — departments, test purposes, sampling methods, delivery methods, payment forms — maintained by the laboratory.
Dashboard with alerts Overdue checks, expired media and reference materials, chemicals close to expiry, trend charts to review.
Notifications and scheduled tasks Notifications for people with the right permission (can be switched off in the profile) and tasks run by the system at set times.
Security and two-factor login A register of system security checks and login with a code from an authenticator app.
Language versions Screens and documents in Polish, English or Lithuanian — depending on the system.
Change request board The laboratory reports a change straight from the application and follows its status; implementation runs on a shared project board.
Built-in help Step-by-step processes with status diagrams and window screenshots, instructions for each role.
Exchange with a central system Methods and objects mapped to the value lists of the organisation's central system, results passed on to it from the system. integrationtest version
5 mod.
AI in CleverLAB
Only applications that work — AI suggests, a person approves.
Show modules in the area AI in CleverLAB
AI data assistant Questions about current data in plain language; the assistant only reads, never changes data, and masks passwords and keys. AI
AI Skill ISO/IEC 17025 A free AI tool (open source): audit checklists, gap analysis, procedures, method validation plans, uncertainty budgets. AI
AI for document templates AI builds and corrects test report and document templates and checks the result on an image of the generated page. AI
Reading laboratory documents Spreadsheets, method lists and form templates of the laboratory transferred into the system by AI, with checks before and after. AI
Meeting notes and tasks A meeting recording becomes notes and tickets on the project board. AI
3 mod.
Industry systems
The same core, adjusted to the specifics of a laboratory.
Show modules in the area Industry systems
Calibration laboratory Calibration orders, object register, results of calibration points and certificates; uncertainty budget, reference standards, decision rules.
Technical cleanliness A portal for technical cleanliness testing (VDA 19): orders, samples, standards and procedures, test reports, Polish and English versions.
Testing marketplace Search for tests and laboratories by standard and city, accreditation scopes, requests for quotation to many laboratories at once.
modules we put special emphasis onTags: ISO/IEC 17025 clause, mobile app, integration, KSeF, AI.Modules in three plans
ISO/IEC 17025 · clause 7.7
Validity of results — evidence ready for the audit
Control sample results go onto the charts straight from the worksheets. The auditor sees the charts, proficiency testing rounds and validation in one place.
Shewhart control chartsMean, warning limits ±2s and action limits ±3s, also range charts and standard charts.
Control samplesBlanks, CRM, duplicates and spiked samples — in worksheets and in the sampling plan.
Proficiency testing and comparisonsPT/ILC rounds with z-score and zeta assessment — from round to report.
Validation and monitoring planValidation characteristics of a method and a department plan with successive issues.
Control chart — nitrate, standard 10 mg/lOctober 2026 · 20 results
Proficiency test, round 2/2026 · nitrate in waterz = 0.8satisfactory result
Example data — this is how the chart and the round assessment look in the system.
AI assistant in CleverLAB
AI assistant — a helper in the laboratory's everyday work
Ask in plain words: about samples and deadlines, the requirements of the standard, a test report template. The assistant answers, suggests and prepares — results, test reports and decisions are approved by a person.
AI assistantready
How many test reports are awaiting authorisation, and which are due by Friday?
7 test reports are awaiting authorisation. 3 are due by Friday:
TR/1190/2026drinking waterThursday
TR/1192/2026wastewaterFriday
TR/1195/2026microbiologyFriday
From current system data — the assistant only reads and changes nothing.
Prepare an audit checklist for clause 7.7.
Checklist — ISO/IEC 17025, clause 7.7 (ensuring the validity of results):
plan for monitoring the validity of results for this year
control charts from the last 12 months with review
proficiency testing results with z-score assessment
actions after results outside the limits
Type a question…
Example conversation — report numbers and figures are examples.
What the assistant helps with
Questions about data
How many samples are waiting for testing? Which orders are overdue? Answers from current data — the assistant only reads and changes nothing.
Standard and audit
Pre-audit checklists, gap analysis against ISO/IEC 17025, procedures, method validation plans and uncertainty budgets.
Report and document templates
Builds and corrects templates and checks every page on an image of the printout.
Your spreadsheets in the system
Method lists, spreadsheets and form templates transferred into the system — with checks before and after.
Meetings without note-taking
A meeting recording becomes notes and a task list.
